On behalf of AOC, the leading global manufacturer and supplier of unsaturated polyester and vinyl ester resins, gelcoats and specialty materials used for the composites industry headquartered in Collierville (TN, USA) and Schaffhausen (Switzerland), we are seeking as of 01.05.2022 or earlier a Paralegal 100% based in Schaffhausen (working from home possible for 2 days/week):
Responsibilities:
Reporting to the Legal Counsel EMEA, provide legal and paralegal support and assistance to the Legal Department in order to facilitate the group’s business and corporate governance needs
Independently draft and review simpler agreements and other legally relevant documents to the extent legal templates are available
Under the supervision of Legal Counsel, prepare, review and collect all types of agreements and other legal documents, including amendments, legal letters and other correspondence, coordinate all aspects of project intake and tracking, and assume responsibility for the maintenance of the project files and filing
Review and analyze documents submitted to the Legal Department
Coordinate specific assignments with external counsel or other advisors, review preliminary advice and provide recommendations to Legal Counsel
Provide legal and administrative support regarding corporate governance, corporate housekeeping, compliance, contract management, legal archiving and assigned projects
Establish, maintain and ensure timely and accurate filing and archiving for all contracts, documents and projects, including project status spreadsheet
Perform legal research
Handle, support and coordinate contacts, and act as liaison, with internal and external stakeholders, external counsel and other advisors, government agencies, authorities and industry associations
Provide company secretarial support, including drafting of agendas and minutes of general assemblies and board of director meetings; ensuring that entries in the commercial and land registries are up-to-date
Responsible for coordinating all aspects of the Legal Department’s timely, complete and accurate responses to numerous simultaneous requests in project matters
Help ensure that the group and its business activities comply with applicable laws and regulations
Requirements:
Matura degree or equivalent as well as a paralegal or similar certificate
At least 5 years’ relevant work experience as paralegal in the Legal Department of a multinational chemical (or similar industry) group or at an international law or consulting firm; at least 3 years of this experience must have been gained in Switzerland
Excellent skills in MS Office (Word, Outlook, Excel, PowerPoint)
Very good command of English and German (each at least level C1); other major European languages would be a plus
Experience in handling corporate housekeeping, contract management and administrative tasks, as well as drafting simple legal agreements (first under supervision, thereafter independently)
Strong research and analytical skills
Ability to work in a team environment and report regularly to the Legal Counsel EMEA
In the company’s performance-based and fast-moving working environment, efficient, pragmatic and independent working style (do-it-yourself mentality); proactive, goal-oriented and solution-driven attitude
Excellent problem-solving ability and making continuous process improvements
Strong organizational and time management skills to handle accurately multiple tasks and projects simultaneously (multitasking)
Demonstrate follow-through on assignments and ability to ensure accuracy and completeness without prompting from supervisors
Strong communication, interpersonal and cross-cultural competences, down-to-earth character, assertive with a diplomatic flair
